Grande Prairie Guild of Artists. — 1983-2012. — 25.2 cm of textual records. — 39 photographs. — 34 negatives. — 1 video recordings.
Agency History
The Grande Prairie Guild of Artists organized in 1983. The charter members had taken a landscape painting class from Robert Guest through Grande Prairie Regional College and wanted to keep painting as a group. The Guild’s first activity was an art show May 15-16, 1983, followed by its first meeting on May 19, 1983. Their objectives at the time were to have a common place to draw, paint, or sketch and to have recognized artists instruct the group through workshops. The first executive was composed of president Yvonne Dickson, secretary Dale Adamson, and treasurer Basil Tidder.
The Guild’s activities included weekly meetings to paint and receive encouragement and feedback from the other members, fieldtrips, sponsorship of numerous workshops in various media, participation in art shows throughout the region, hosting of art shows, operation of the “Art in the Park” program (2002-2004), and participation in fundraisers for other groups such as the Prairie Gallery’s “Dream Auction” and breast cancer’s “Cook for the Cure”.
The Guild’s current purpose is to further its members’ interest in art and to encourage others to participate in the enjoyment of painting. As of 2015, it is still in operation.
Custodial History
The records were donated by Jan Shields, a representative of the Grande Prairie Guild of Artists, in December 2012 and January 2013. The records were kept by several club members, including Yvonne Dickson, Dale Syrota, Louanne Hart, Valerie Ditch, and Tina Dale.
Scope and Content
The fonds consists of records relating to the operation and activities of the Grande Prairie Guild of Artists. The records include incorporation documents and bylaws, minutes, agreements, financial statements, ledgers, miscellaneous financial records, membership lists, correspondence, newsletters, show and course information, art inventories, artists’ biographies, promotional material, newspaper clippings, photographs and slides of the Guild and its activities, and a video clip profiling the Guild.
The records have been arranged by the Archivists by content and chronology into the various series and files. Because the records came from so many individual sources, the overall original order of the records had been obscured. The Archivists imposed the order now shown by the records.
The records are divided into six series: Administrative Records, Financial Records, Membership, Communications, Programs and Events, and Associated Organizations.
Notes
Title based on the contents of the fonds.
Table of Contents
| Series 626.01 | Administrative Records |
| Series 626.02 | Financial Records |
| Series 626.03 | Membership |
| Series 626.04 | Communications |
| Series 626.05 | Programs and Events |
| Series 626.06 | Associated Organizations |
| Series 626.01 | Administrative Records. — 1983-2009. — 3 cm of textual records.
The series consists of records relating to the administration of the Grande Prairie Guild of Artists. The records include minutes (incomplete set 1983-2009), the certificate of incorporation (1983), bylaws, annual returns (1984-2007), agreements for room leases, and fire inspection and insurance policies (2003-2005). |
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| Series 626.02 | Financial Records. — 1983-2010. — 6.5 cm of textual records.
The series consists of records relating to the financial operations of the Grande Prairie Guild of Artists. The records include the general ledger (June 1989 – December 2008), special events ledger (June 2002 – September 2008), bank reconciliations, statements and summaries of expenses and income, balance sheets and account summaries, miscellaneous records, such as receipt books, balance sheets and statements, bank statements, cancelled cheques, cheque records, deposit slips, bills, and invoices for the years in which overall ledger records were not available (1983-1989, 2009-2010), grant applications and information (1989-1991), and banking and credit card terminal information and agreements. |
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| Series 626.03 | Membership. — 1983-2007. — 0.2 cm of textual records.
The series consists of records relating to membership in the Grande Prairie Guild of Artists. The records include lists showing member names and contact information (1983-2007). |
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| Series 626.04 | Communications. — 1983-2008. — 4 cm of textual records.
The series consists of records relating to communications sent and received by the Grande Prairie Guild of Artists. The records include blank letterhead, correspondence regarding shows, classes, events, programs, grants, room rentals, opportunities for artists, membership in related arts groups, websites, proposals, policies, surveys, and requests for input and assistance, thank you notes, and newsletters and communications from the guild to its members. |
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| Series 626.05 | Programs and Events. — [1982-2010]. — 10.5 cm of textual records. — 39 photographs. — 34 negatives. — 1 video recordings.
The series consists of textual, photographic, and videographic records relating to programs and events operated by and participated in by the Grande Prairie Guild of Artists and its members. The records include calendars of events and shows, general information about the Guild, course information and planning documents, project proposals, room rental applications and rules, inventory/price/sales lists from various shows, newspaper clippings, show invitations, exhibition contracts and agreements, show programs/catalogues, promotional material and advertisements, speaking notes, an art calendar, a proposal for funding, guest books from various shows and Art in the Park, photographs and slides showing the Guild, Art in the Park, and various shows and events, a recording on VHS of a Community Profile of the Guild in 2002 by Channel 7, and short biographies and Curriculi Vitae of artists Valerie Ditch, Jackie Ballance, Tina Dale, Yvonne Dickson, Louanne Hart, Colleen Holler, Jean Kimble, Cheryl King, Kathy Landry, Pat Nelson, Lonnie Redwood, Jan Shields, Dale Syrota, Nan Swanston, and Jean Thorton. The records also include a large amount of material specifically related to the “Art in the Park” program, including committee meeting minutes, newspaper clippings, a volunteer schedule and notes, logo, procedures, inventories, schedule of guest artists, guest artist agreements, and promotional material. |
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| Series 626.06 | Associated Organizations. — [1982-2010]. — 1 cm of textual records.
The series consists of records relating to arts groups associated with the Grande Prairie Guild of Artists, including the Peace Region Arts Conference (1985-86), the Peace Region Artist’s Guild (ca. 1989), the Allied Arts Council (1990-91), and Art of the Peace. The records include general information, agendas and minutes, correspondence, participant lists, schedules, and newsletters and magazines. |
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