South Peace Regional Archives Society is seeking a resourceful, energetic person with a commitment to preserving local history for the position of Executive Director. The director is responsible for management and leadership in the Archives and supervises three additional staff members.
- Relevant degree in Business, History or other suitable discipline.
- Willingness to train in Archival practices.
- Ability to promote the Archives in the community.
- Strong organizational and communication skills.
- Aptitude for independent decision making and acting with initiative.
- Supervisory and interpersonal skills to motivate staff and volunteers.
SPRA is a community archives funded by four municipal governments, and is an institutional member of the Archives Society of Alberta.
Please forward a resume and cover letter no later than May 5, 2017 to firstname.lastname@example.org.
Executive Director Job Description
The purpose of the South Peace Regional Archives Society is to encourage the appreciation and study of the history of the south Peace River Country of Alberta by acquiring, preserving, and making accessible to the public, records in any format which reflect the cultural, social, economic and political history of this area. The Executive Director of South Peace Regional Archives works with the Board of Directors of the South Peace Regional Archives Society and with Archives staff to help the organization achieve its purpose and financial objectives.
Responsibilities and Activities
- Board of Directors and Committees. The Executive Director works with the SPRA Board and its committees to meet their strategic objectives.
- Ensures that the organization has a long-range strategy to achieve its mission and make consistent and timely progress.
- Provides leadership in developing program, organizational and financial plans with the Board of Directors and staff, and carry out plans and policies authorized by the board.
- Encourages membership in the society, keeping members informed and included in promotions and activities with the archives.
- Maintains official records and documents, and ensure compliance with federal, state and local regulations.
- Maintains a working knowledge of significant developments and trends in the field.
- Funding Partners. The Executive Director works with the funding municipalities to ensure that their objects in supporting the archives are met.
- Develops strategic plans for increasing and maintaining funding partners.
- Works with the representatives of the funding municipalities to encourage participation.
- Communicates with the Chief Executive Officers and the Records Managers of the municipalities.
- The Executive Director is the “face of the archives”.
- Ensures that the board is kept fully informed on the condition of the organization and all important factors influencing it.
- Works with the Awareness Committee to publicize the activities of the organization, its programs and goals.
- Establishes sound working relationships and cooperative arrangements with community groups and organizations.
- Represents the programs and point of view of the organization to agencies, organizations, and the general public.
- Human Resources. The Executive Director ensures that South Peace Regional Archives is a pleasant and productive place to work.
- Takes responsibility for the recruitment, employment, and release of all personnel, both paid staff and volunteers.
- Ensures that job descriptions are developed, that regular performance evaluations are held, and that sound human resource practices are in place.
- Ensures that an effective management team, with appropriate provision for succession, is in place.
- Works with the staff to implement policies and procedures which follow best archival practices.
- Promotes active and broad participation by volunteers in all areas of the organization’s work.
- Provides for staff and volunteer development and education.
- Maintains a climate which attracts, keeps, and motivates a diverse staff of top quality people.
- Budget and finance. The Executive Director establishes a stable funding base for the archives to ensure that it continues to operate.
- Takes responsibility for developing and maintaining sound financial practices.
- Works with the staff, Finance Committee, and the board in preparing a budget; sees that the organization operates within budget guidelines.
- Ensures that adequate funds are available to permit the organization to carry out its work, including funding agreements, grants and donations.
- Jointly, with the president and secretary of the board of directors, conducts official correspondence of the organization, and jointly, with designated officers, executes legal documents.
- Performance and Evaluation.
- The Executive Director position carries with it a probationary period of six months, during which time employment may be terminated by either party without penalty.
- A formative evaluation will be conducted every 2-3 years to support the goals of the organization and the individual.
- A summative evaluation will be activated only in extreme situations.
Knowledge, Skills and Abilities
- Enthusiasm for and commitment to the preservation of the history of the Peace River Country.
- A relevant degree such as Archival Studies, History or other suitable discipline, plus related experience.
- A solid understanding of the principles, standards and methodology of archival science.
- Proven ability to work well with other organizations involved in the field of historical preservation and research.
- Strong organizational and communication skills, with experience in financial management, grant writing and reporting.
- Understanding of primary research techniques and archival trends.
- Awareness of the history of Canada, Alberta and the Peace Country, and the political climate and social context in which historical records were created.
- Supervisory and interpersonal skills to motivate staff, volunteers, members of the public, outside organizations and other stakeholders.
- Good conflict resolution and negotiation skills.
- A strong aptitude for independent decision making and acting with initiative.