Fonds 638 DeBolt Beautification Society fonds

DeBolt Beautification Society. — [1996-2009]. — 20 cm of textual records.

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Agency History

The DeBolt Beautification Society formed in 1997 to enhance and beautify the Hamlet of DeBolt. The variety of tasks the committee took on was to clean up the DeBolt Creek Banks, vacant lots, planting trees, prepare flower beds and hanging baskets, create hiking trails, create a park with playground equipment and apply for funding. The society created the Winnie Moore Park which opened on July 21, 2000. The DeBolt Beautification Society was a member of Communities in Bloom earning the town three Blooms. The society received funding from grants as well as an annual garage sale and raffles. In 2008 the Society dissolved having met most of their goals.

Custodial History

The records were donated by Fran Moore on behalf of the Society.

Scope and Content

The fonds consists of records relating to the operation and activities of the DeBolt Beautification Society. The records include incorporation documents, annual reports, minutes, membership lists, grant records, tax records, two ledgers, financial records, correspondence, newsletters and events.

The records have been arranged by the Archivists by content and chronology into the various series. The Archivists imposed an over-all order while maintaining, as much as possible, the original order.

The records are divided into four series: Administrative Records, Financial Records, Correspondence, and Programs and Events.

Notes

Title based on the contents of the fonds.

Table of Contents

Series 638.01Administrative Records
Series 638.02Financial Records
Series 638.03Correspondence
Series 638.04Newsletters and Events
Series 638.01Administrative Records. — [1996-2009]. — 9 cm of textual records.

The series consists of records relating to the administration of the DeBolt Beautification Society. The records include minutes (incomplete 2002-2003), annual reports (1997-2003), certificate of incorporation (1997), certificate of dissolution (2008), annual returns (incomplete 1998-2007), membership lists (incomplete 1998-2004) grant reporting and applications (1998-2001), and a variety of items in the Society’s inventory. Title based on contents on the series. The series is restricted for containing personal contact information.

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Series 638.02Financial Records. — [1997-2009]. — 4 cm of textual records.

The series consists of records relating to the financial operations of the DeBolt Beautification Society. The records include two general ledgers (1997-2002, 2003 2004), bank statements (incomplete 2005-2008), a lease agreement between Glenn and Shelley Moore and the Municipal District of Greenview No. 16 for use of their land for a trail and rest area, financial statements (1998-2004) and miscellaneous financial papers. Title based on contents of the series.

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Series 638.03Correspondence. — [1997-2004]. — 3 cm of textual records.

The series consists of correspondence sent and received by the DeBolt Beautification Society. . The records include blank letterhead, fundraising requests, and various other communications. Title based on contents of the series.

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Series 638.04Newsletters and Events. — [1997-2003]. — 4 cm of textual records.

The series consists of correspondence sent and received by the DeBolt Beautification Society. . The records include newsletters, Heritage Festival and Fair planning, and Communities in Bloom results and certificate.

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