The South Peace Regional Archives Society is pleased to invite our members and the public to our 2020 Annual General Meeting.
The AGM was conducted virtually on Zoom, 26 September 2020 at 10:00am.
AGM Results
32 members voted for the Annual General Meeting; 20 members via zoom and 12 members via ballot. The following are the results of all votes carried out during the AGM.
QUORUM: 23 members required (20% of 114 members). Quorum achieved.
MOTION: To adopt the agenda, as presented.
Moved by Gail Prette; Seconded by Grace Wideman. Carried.
MOTION: To accept the minutes of the 2019 Annual General Meeting, as presented.
Moved by Gail Prette; Seconded by Eleanor Dalen Whitling. Carried.
MOTION: To accept the President’s report, as presented.
Moved by Jan Shields; Seconded by Shawn Acton. Carried.
MOTION: To accept the Executive Director’s report, as presented.
Moved by Jan Shields; Seconded by Gail Prette. Carried.
MOTION: To accept the Treasurer’s report, as presented.
Moved by Gail Prette; Seconded by Jan Shields. Carried.
MOTION: To accept the 2019 Financial Statements of the South Peace Regional Archives, as presented.
Moved by Gail Prette; Seconded by Shawn Acton. Carried.
MOTION: To appoint Irene Nicolson and Irene Gitzel as volunteer auditors of the South Peace Regional Archives 2020 financial records and to appoint Cathy Scott as an alternate auditor, in the event that either of the two auditors are unavailable.
Moved by Jan Shields; Seconded by Maxine Maxwell. Carried.
MOTION: To accept the South Peace Regional Archives 2020 budget, as presented.
Moved by Gail Prette; Seconded by Cathy Scott. Carried.
MOTION: To complete a final review of the Draft Bylaw document to correct any spelling or grammar errors before the document is submitted to Alberta Registries.
Moved by Jan Shields; Seconded by Gail Schau. Carried.
SPECIAL RESOLUTION: Be it resolved as a special resolution of the South Peace Regional Archives Society, that the Bylaws of the South Peace Regional Archives Society be repealed; and that the Draft Bylaw document as presented at the 2020 Annual General Meeting of the South Peace Regional Archives, attached hereto, serve as the Bylaws of the Society in lieu of and to replace the current Bylaws.
Moved by Jan Shields; Seconded by Duff Crerar. Carried.
MOTION: To accept the nominations report, as presented.
Moved by Jan Shields; Seconded by Linda Murphy. Carried.
VOTE: Call for vote for GAIL PRETTE as Director.
Vote carried.
VOTE: Call for vote for ELEANOR DALEN WHITLING as Director.
Vote carried.
VOTE: Call for vote for DARYL WHITE as Director.
Vote carried.
VOTE: Call for votes for PAULINE NORTON as Director.
Vote carried.
VOTE: Call for votes for MEAGHAN PEURAMAKI-BROWN as Director.
Vote carried.
VOTE: Call for votes for SHAWN MORTON as Director.
Vote carried.
Draft minutes were completed by Duff Crerar, Secretary, with assistance from Alyssa Currie, Executive Director. Motions and votes were verified and tallied by the Secretary and President; individual voting results will remain anonymous.
AGM Details
The Annual General Meeting for the South Peace Regional Archives will be held virtually on 26 September 2020 at 10:00am on Zoom. Meeting details and documents, including Zoom join details, will be made available in advance of the meeting on this page. Individuals may also request paper copies of the AGM documents, no later than 21 September 2020, for contactless pickup at the Archives (10329 101 Avenue). Voting for the AGM will be conducted by show of hands during the virtual meeting or by ballot. Ballots will be available on this page following the meeting and will be accepted until 2 October 2020 at 4:30pm. Members who wish to vote by ballot but do not have access to a computer may contact the Archives for assistance. Voting results will be released on 6 October 2020.
AGM Documents
Please download and review the following documents in advance of the AGM:
These documents are also available for contactless pick-up at the Archives for those who requested them.
Zoom Meeting Details
You may connect with Zoom by using your computer or by phoning in. We recommend that you join the meeting ten minutes early to register your attendance with the Secretary. Click on the headings below to reveal the meeting information. For more information about using Zoom, please visit their website here.
Click to join Zoom meeting:
https://us02web.zoom.us/j/83073752408?pwd=cFV3cWRzS2d3T2ZpT0lnTlhkOXV4dz09
Meeting ID: 830 7375 2408
Passcode: AGM2020
Dial:
+1 647 558 0588 Canada
Meeting ID: 830 7375 2408
Passcode: 0300339
Frequently Asked Questions
Click on the frequently asked questions below to reveal the answers.